Audience: All Administrators
This article explains how to effectively handle various aspects of program registration limits within a season. Program registration limits can be used by local programs or organisations participating in a shared program to set registration limits, by role, for:
- A season of a program
- A program group offered (visible) on a registration form
These limits prevent a participant from registering once the limit has been reached.
Registration Limits Page
It's important to note that this tab is exclusively accessible to organisations offering a local program or participating in a shared program. Here are a few things to note about this page:
- There is a column available for each role that is available in the program (e.g. player, coach, etc.). For each role:
- A "REG" column exists, which displays the current number of participants registered (for season limits) or allocated (for group limits).
- A "LIMIT" column exists, which displays the limit that an administrator has set for the role.
- "Season limits" is the top row in the table.
Group limits appear dynamically as rows based on the groups created or deleted in the program season.
By default, all season and group limits are set to be Unlimited. This means that the rows will need to be edited to enforce a limit. The sections below demonstrate how this is done / the implications of configuring these limits.
Configuring Season Registration Limits
To update the registration limits, you can select the edit button . Upon clicking the button, the "Edit Season Registration Limits" page will appear. If you are clicking the edit button for the first time in a season, you will see that each role is initially set to "Unlimited".
To set a season limit, simply untick the "Unlimited" box and enter the registration limit number you would like to enforce for the role.
Once you save the update, you will see the Limit set on the registration limit page.
Season Registration Limit Enforcement
When a season registration limit for a role has not been reached, a participant will be able to register as per normal. When a participant registers, you will be able to see both the REG number increment on the Registration limit page.
As well as the amount registered increment on the Edit season registration limits page.
When a limit has been reached for a role, a registering participant will see that role reflected as "Full" on the Choose Role page of the registration form.
If all roles are full, the participant will not be able to continue with the registration.
Once a registration limit is reached, the "Season registration limits" edit screen will display "Limit reached" to indicate this status.
Configuring Group Registration Limits
For every group created by the participating organization in the season, a row will appear on the registration limits page. The edit button can be selected to update these limits. Once pressed, the Edit group registration limits page displays. If you are clicking the edit button for the first time, you will see each role set to "Unlimited".
Untick the Unlimited box, enter the desired registration limit, and save the update to set limit on the registrations.
Group Registration Limit Enforcement
A group registration limit will only be enforced for Visible groups. If a group is not visible on a registration form, the defined limit will not be enforced.
A participant can select a group on the Participant Details page as usual when the group registration limit for a role is not reached. When a participant registers, you will observe an increase in the REG number on the Registration Limit page.
If a role reaches its limit and the group is visible, a participant registering will be able to see that the role is marked as "Full" on on the Participant Details page of the registration form.
If all roles are full for visible groups, the participant will not be able to continue past the Participant Details page of the registration form.
Once a registration limit is reached, the group registration limit edit screen will indicate it by stating "Limit reached".
Please note that a group's REG count will also:
- Decrease as players are unallocated from groups by the admin.
- Increase as players are allocated to groups by the admin.