Contents
Overview
Custom fields can be used by associations to capture additional specific information during the registration process.
A state organisation can configure custom fields at a global level for competitions, whereas an association can only configure them at their level. The custom fields set by the association may appear on the club's registration forms depending on the settings selected by the association during configuration. Associations can also carry forward custom fields from one season to the next by utilizing the Rollover feature.
Creating a Custom Field
To create a custom field, navigate to Competition Management in the main menu, then select the appropriate Competition and Season tiles. Next, select the Registration tab and then the Custom Fields sub-tab. Here, you can add, view, edit, and delete custom fields.
You can either select the New or Rollover button to create custom fields. To create new custom fields, click the New button. Enter the details, including the Field Label (which can be a question or statement for the registration process), choose the response type (Dropdown List or Text Box), and set it as mandatory if needed.
When configuring display settings, you can select the roles and registration forms for which the custom field will be displayed.
To use custom fields created in previous seasons, click the Rollover button.
You will be prompted to select the season from which to carry forward the fields. Once rolled over, you will find them under the My Custom Fields section.
Conditional Custom Fields
A conditional custom field links to a response from a previously created field (the parent field). You can link up to three custom fields together. To enable this feature, the first custom field must be a Dropdown List type. Subsequent fields can be either dropdown or textbox responses, depending on how many questions you want to link together.
Please note: A text box cannot link to another text box type field.
To create a conditional custom field, select New, enter the details, activate the toggle button, and select the parent field you would like to link it to.
Fields linked beneath a parent field are known as child fields and will be displayed based on one of the responses from the parent question.
When registering, custom fields created by a national or state organisation will appear in the Additional Details section. These are known as inherited custom fields and cannot be edited or removed.
Editing Custom Fields
To edit a custom field, select the pencil icon on the right-hand side. Make the necessary changes and then select Save. Editing a custom field after registrations have opened may impact existing data. If any data will be permanently removed upon editing, a warning message will appear before you can proceed.
Reordering Custom Fields
To reorder custom fields, select and hold the custom field on the left-hand side, then drag it to the desired position.
Removing a Custom Field
Please note: Removing a custom field will remove the field and any data collected for that field.
To remove a custom field, select the delete (bin) icon associated with the appropriate custom field. If no data has been collected, a popup message will be displayed. Select Remove Custom Field to delete the field or Cancel to return to the previous screen. If data has been collected for the field, a red warning message will appear.
Important: If you confirm the removal of a custom field with collected data, all data associated with that field will be permanently deleted. If you wish to remove the field but retain the data, select Cancel, then edit the field and adjust the field's registration form visibility settings.
Viewing Custom Field Data
Once a registration is completed, the responses can be viewed by selecting the appropriate participant. Under the Registration History tab within the participant’s profile, select the expansion arrow to view the responses. These responses can be edited if required.
Reports
Custom fields are included as columns within the Participants Report and appear in the same order as listed on the registration form. To access this report, select Reports in the main menu on the left-hand side, then select the Competitions tab and scroll down to the Participants Report section. Enter the required fields and select Generate. You can then download the report from the Generated Reports section.