Audience: Club/Association Administrators
Purpose: Fixture management guidance
Login to the PlayHQ Admin Portal here.
Once a grade’s fixture has been allocated, you can then allocate games to venues and courts. Game slots can be used to quickly assign fixtured games to the same court and time for the whole season. Teams will rotate through these times and courts for the entire regular season.
Allocating games using Game Slots allows you to assign multiple games across a season to different venues and courts at various times.
Please note: Game Slots only apply to regular season fixtures. Finals fixtures can be allocated using the List View or Calendar View.
To begin, select Competition Management from the main menu on the left-hand side, then choose the appropriate Competition and Season tile. You ill then need to select the Allocations tab and then the Game Slot sub-tab.
The game slots page will show the days where slots a required to be allocated, days where slots are already allocated will appear in green.
Select view for a given day of the week where games occur to open the Game slot allocation page.
You will then land on the default Calendar view.
Game slot calendar view
Unallocated games will appear at the bottom of the page and will be highlighted in blue. Use your cursor to drag and drop the games into the appropriate court or venue. Once allocated, the game will then be highlighted green. If there are any clash allocations, the effected games will be highlighted red indicating that there is action required to allocate these into a slot which does not clash.
Please note: Unless there is a clash, games will be highlighted blue until the changes are updated.
When you are satisfied with the allocated games, select the ‘Update Changes’ button. You will then be able to review the allocations, if they are all green (no clashes), select ‘Done’ to return to the Game Slots page.
Game slot list view
If you are allocating more than one grade, grade names will be displayed, aligned to the game slots listed. Individual game slots will be displayed under their corresponding grades.
The list view will show all allocated (green) and unallocated (grey). There will be a notification for any games where a clash occurs indicating that there is action required to allocate these into a slot which does not clash. The notification will disappear once there is not clash, with unsaved games appearing in blue. Once you select the ‘Update Changes’ button, games will then appear as allocated (green). Select ‘Done’ to return to the Game Slots page.
Downloading a Game Allocation report
In the game allocation section, you also have to ability to generate a printable PDF report for all games allocated on a specific day. To do this, from the Calendar view, select Save to PDF.
The report will be generated for the date you have entered the game allocation section from. Select the times which you would like to the report to be generated between and then select the ‘Generate PDF’ button.
Once you have selected the timeframe, a preview of the PDF will appear with various print and save options, however, the layout may differ to the example below.