Contents
Types of Games displayed on the Calendar View
Allocate a game using the Calendar View
Filtering the unallocated game list
Filtering the calendar by venue and playing surface
Games within the Competition Season You're Managing
Games from Another Competition Season within Your Association
Games Associated with Another Organization
Overview
Once a grade's fixture has been generated, you can allocate games to venues and playing surfaces (courts/fields) and specify game times in four ways:
- Allocating a game direct from the Fixture View
- Allocating a game direct from the List View
- Allocating a game using the Calendar View
- Allocating games using Game Slots (primarily for domestic competitions)
This article covers Allocating a game using the Calendar View. The Calendar View provides a way to allocate games for the Competition Season you are working on, displaying them on an actual calendar view for a selected date. It showcases all games affiliated with the Association for the current season, including those from other seasons and Associations, scheduled on the chosen playing surfaces for the ongoing season.
A toolbar containing an option to expand venues, save to pdf and filter appears in the right corner above the calendar pane.
Expand Venues
The expand venues option helps if you cannot view complete information in your game tiles e.g. if you have a lot of venues/playing surfaces in your season and grade/team names appear abbreviated. Toggling this option on will widen the game tiles to allow you to view more information in the tiles. Given that this widens the Venues/Playing Surface column widths, you may have to scroll to view more games on your calendar as a result of using this option.
Save to PDF
Saving to PDF will allow you to select a time frame for the date you are working in and save a view of the games that are on the page for that time frame (to PDF).
Types of Games displayed on the Calendar View
It is important to understand that there are 3 main different types of games that can appear on an allocation calendar view. These are:
- Games in the competition-season you are working in appear as a solid fill.
- Games that belong to your association but are from a different competition-season appear with a white fill. e.g. if you run multiple competitions at the same time and use the same venues, this may occur.
- Games that belong a different association appear striped grey. e.g. if you share a venue with another association(s), this may occur.
Allocate a game using the Calendar View
From the menu, click Competition Management, select the relevant competition and season, then select the allocations tab, and finally the games sub-tab
Expand a month to view the game allocations for that month.
|
# |
Section |
Description |
|
1 |
Games sub-tab |
The Games sub-tab is the default view of the Allocations tab. The Game Slots sub-tab is generally used for domestic type competitions and is used to quickly assign game times and venues across the entire season. |
| 2 | Games Allocated | Shows the game that have been allocated for that particular month. |
|
3 |
Minimised month |
To view the allocated games, click on the drop-down arrow. |
|
4 |
Games need allocating |
To allocate the games, click on the drop-down arrow and click view button to allocate games to be played on that date. |
Select the relevant 'View' button for a given date to open the Calendar view of game allocation for that day.
| # | Section | Description |
|---|---|---|
| 1 | Calendar view tab | This is the default view of game allocation. |
| 2 | Allocated games | Each block represents an allocated game. Green confirms no game clash. Red warns that the games are in a clashed state. If blue - shows that there is an unsaved change. Save to confirm changes. |
| 3 | Unallocated games | Games initially appear as unallocated and blue. Click, drag, and drop to allocate to a playing surface and time. |
Allocating Games
To allocate an unallocated game or game slot, find the game you wish to allocate in the Unallocated game area, then drag the game and drop the game onto the calendar at the correct playing surface/time.
Once allocated, games are displayed as one of the following colours:
- Green - these are saved games that do not clash.
- Blue - these are un-saved games that do not clash.
- Orange - these are un-saved games that clash.
- Red - these are saved games that clash.
- Grey - these are games from other associations. Games from other associations will always appear as grey.
Below is a picture that ties the types of games and colours together:
Saving allocations
To save unsaved (blue) allocations, select Update changes button, or select Cancel to undo any changes.
Once saved, all game allocations will display green.
Moving Allocations
To move an allocation, simply drag the game allocation and drop on another playing surface and/or time.
If your competition has many playing surfaces *courts/fields) and the playing surface you wish to allocate the game to is not displayed, use the right arrow to navigate to the required playing surface then drag the game onto the calendar.
Unallocating games
To deallocate a game, select the game then select Unallocate.
After the game is unallocated it will appear in the Unallocated game area.
If your unallocated game does not appear in the unallocated game area, check your age and gender filters (see below 'Filtering the unallocated game list').
Filtering the unallocated game list
The unallocated game list can be filtered by age and gender to find specific games that require allocation.
To filter the unallocated game list, select either the Age or Gender drop-down list then select the appropriate option. The unallocated game list will be filtered by the selected Age or Gender.
Filtering the calendar by venue and playing surface
The allocation calendar can be filtered to display all or a subset of the venues and playing surfaces associated with your season.
To filter the venues and playing surfaces displayed, select the Filter option. Then select the playing surfaces you wish to view, and then select Done.
The allocation calendar will display only the selected playing surfaces.
Games within the Competition Season You're Managing
This section provides more detail on the game tile, modal, and what you are able to do for games belonging to the competition season you are working in.
Allocating
In order to allocate games that belong to the competition season you are working in, simply drag and drop them in the calendar view. You may also move these games from the unallocated area onto the calendar by dragging and dropping them.
Modal
When you click on this type of game, a modal will appear displaying information about the game. Note that the Allocation Details section can be expanded and the solid colour and allocation status will appear as per the colour of the game tile on the calendar view.
To get back to the Calendar view for the date, simply select the Done button on the modal.
Unallocating
You may select the Unallocate button from the modal. This will cause the game to move back to the Unallocated area for the day. You will be required to select the "Update Changes" button to confirm this deallocation once you are done in your Calendar view session.
Games from Another Competition Season within Your Association
This section provides more detail on the game tile, modal, and what you are able to do for games belonging to a different competition season for your association.
Allocating
In order to allocate games that belong to a different competition season of yours, you may also simply drag and drop them in the calendar view. Because these games do not appear in the Unallocated section of the Calendar view, you can only update the allocation that were already previously allocated to this same date/venue(s).
Modal
When you click on this type of game, a modal will appear displaying information about the game. Note that the Allocation Details section can be expanded and the white fill / outlined colour and allocation status will appear as per the colour of the game tile on the calendar view.
Unallocating
You may select the Unallocate button from the modal. Because games from your other competition seasons do not appear in the Unallocated area for a day, the game will disappear from the calendar once unallocated. You will be required to select the "Update Changes" button to confirm this deallocation once you are done in your Calendar view session and a message will appear on the Calendar view to inform you of this.
Note that you will need to go to your other competition season (that the game belongs to) to allocate this game.
Games Associated with Another Organization
This section provides more detail on the game tile, modal, and what you are able to do for games belonging to a different association.
Allocating
Games that belong to a different association cannot be allocated / updated. They appear for reference, only. Your association's games will display as clashes if allocated against these games, however, the games that belong to another association will remain striped grey.
Modal
When you click on this type of game, a modal will appear displaying information about the game. Note that the Allocation Details section can be expanded but this section will always appear as striped grey with a status of "Allocated".
Note that because the game belongs to another association, the specific game details i.e. the teams, grade, round, and competition, are subject to the visibility settings configured by the other association i.e. if the game is set to be publicly visible, these details will appear; if it is set to be hidden, they will not appear. These visibility settings also apply to the information displayed on the game tile (not just the modal).
Unallocating
These games cannot be unallocated.