Audience: Club/Association Administrators

Purpose: Fixture management guidance

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Without a fixture, there can be no competition. That is why this is one of the most important components of the competition management in PlayHQ.

Before you begin generating a grade’s fixture, please ensure the correct teams are allocated to the grade.

To begin, select Competition Management from the main menu on the left-hand side. Then select the appropriate Competition and Season tile, and then the Grades tab.

When there are two or more teams allocated to a grade in a season, the ‘Generate Fixture’ button will be active next to the grade’s name. Once you are finished allocating teams to the grade, select ‘Generate Fixture’ to begin the process.

Configuring the fixture’s settings

The first page you will land on is the Fixture Settings page which consists of a two-step process. The first of the two steps involves you entering the Grade start date, the number of rounds (not including finals) and the Frequency of games. The system will consider the day of the week, which you selected when setting up the grade, and commence the fixture from a date falling on that day.

The Finals toggle is set to active by default, but you can deactivate this by switching the toggle off. We recommend setting up finals while generating the fixture. However, if you do not set it up and wish to do so later, you can do so.

There are a number of standard finals formats available for selection. Standard finals formats have progression rules in place that will automatically progress a team through the round/s of finals. You need only to select a format which includes up to the total number of teams in the grade (e.g. in a grade with only 2 teams, a 3-team finals format would not be possible). A custom finals game can be added to a standard finals format if required at a later time.

If standard finals formats do not suit your requirements, a custom format can be created. You will have the ability to select the number of rounds, and finals games are created manually in each round. Teams will have to be manually progressed by an administrator.

Finally, set any exception dates for the fixture. Games will not be scheduled on an exception date when the fixture is generated. Any pre-existing exception dates set at season level can be adopted or ignored by selecting or deselecting the tick box.

When each field has been populated, select ‘Review Fixture’ (in the top right-hand corner) to progress to the second stage of generating the fixture.

A summary of the fixture will be displayed for your final review with the relevant exception dates and finals dates included.

If you notice any mistakes, select the ‘Back’ button to take you back to the previous step. Once you have reviewed and you’re happy with the fixture, select ‘Generate Fixture’ to create the fixture.

Viewing the fixture

Once a fixture has been generated for a grade, you will be able to view the fixture by selecting Competition Management from the main menu on the left-hand side, and then the appropriate Competition and Season tile, then select the Grades tab. From here, select ‘View Fixture’ on the appropriate grade.

You will then arrive on the Regular Season fixture page. Here, you will see final scores from games that have been played, any pending games where scores are required to be entered, and upcoming games. You will also be able to edit the game details and update scores and stats by selecting the 3-dot menu.

You will also be able to view Finals games by selecting the sub-tab next to Regular Season.

Once the fixture is set, you will need to allocate games to a court.

For more information related to amendments and changes to fixtures - please see this article