Contents
Allocating participants to a group
Unallocating a participant from a group
Overview
Program groups allow participants to be categorised for programs that a run on different days, at different times or have different gender requirements. If groups are created for a program, participants are able to nominate a preferred group during registration and can then be moved between groups or put in multiple groups by an administrator.
As an example, a program might be run with a 'Monday Girls' and a 'Tuesday Mixed' group, while sharing a common registration form and fees. In this instance, an administrator can create the retrospective groups and each participant can nominate to participate in the Monday or Tuesday group during registration.
Groups can also be created following registration, with the administrator then allocating registered participants to the relevant group.
Creating a group
To create a group, navigate to the Programs tab, select a program and season, then select the Groups tab and then the + Add Group button.
On the group details page, enter the group Name, number of sessions, start date and gender. Optionally, you can also select which Day, Start and End Time, and Visibility on registration forms.
Once complete, select Save to save your group.
The group will then appear within the groups section of the program season.
Allocating participants to a group
To allocate a participant to a group, select to View the group from the group page then select Allocate Participant.
In the Allocate Participant form, use the available filters to find the participant(s) to allocate to the group, select the check box next to each required participant, then select Allocate Participants.
Please note: Participants can be allocated to more than one group.
Unallocating a participant from a group
To unallocate a participant from a group, select Unallocate for the participant on the group page.
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Updating a group
To update a group's details, select Edit on the group page.
Update the group's details then select Update & Save.
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Deleting a group
Before deleting a group, ensure that allocated participants have been unallocated from the group. Once all participants have been unallocated, select Delete from the group page to delete the group.