Local program registration forms are used by participants to register to a local program season, and must be configured by an administrator in order for the program to accept registrations.
Please note: Before setting up a local program registration form you will need to:
- Create a program and program season
- Create any custom fields to include on your registration form
- Created any products to include on your registration form
Configuring a Local Program Registration Form
Once you have created a Local Program and Season, select the season from the season list and navigate to the Registration tab. Select the Settings sub-tab and then click on Set Up Form or Manage an existing form:
Enter the Registration Period and any Age Restrictions that need to be applied to participants.
From here enter your Registration Fees and any Advanced Registration Fees if needed. Please keep in mind the 2.03% PlayHQ processing fee. Click here for further information.
Please note: The Player fee has a placeholder value of $0.00. You will need to ensure that a value is entered in here, otherwise you will not be able to save your form.
There are two types of advanced registration fees that you can choose from:
1. Age and Gender - This allows you to set fees based on age and gender information. To create these variants, enter the date to calculate age of player, age range, gender, amount, description and click add.
2. Group Fees - this allows you to create a different fee per group.
To create these variants, toggle on Group Variants, which will display the groups you have created. Enter the Player fee against each Group Name and click save.
If you would like to add Products to your registration form, select any required products, the participant roles (player/volunteer) that each product will be visible to during registration, and whether those products are mandatory for those participants to purchase during registration:
Enter any required Pricing information orAdditional information as this will be displayed to registrants at the start of the registration process.
From here, toggle if your organisation's Terms & Conditions are displayed during registration. You will also need to set your Registration Visibility. Once done, select Save to proceed.
Part 2 of the registration set up process is to configure any groups that your participants can select to register to during registration. For further information of groups please refer to Creating and managing groups.
To create a group select the Groups tab and then Add Group.
Enter a Name and Day, or days you plan on running the group. The number of Sessions, a Start Date, Gender, Start Time and End Time and then select Create Group.
Repeat the steps as above to create additional groups.
Once completed, your registration form can be updated by selecting Registrations tab, then the Settings sub-tab, then choose Manage on the registration form's details area.
Your registration form will now be displayed on PlayHQ.com (if set to visible) and the unique registration link is displayed on the registration form's detail area. Participants are now able to register to the program when the registration period is open.