Contents
Overview
Management access allows participants to select line-ups and enter scores for games within the "My Teams" section, provided the necessary settings have been enabled by the association. By default, management access is OFF for all roles, meaning coaches and team managers can't select the team for the matches. However for a participant who is a Team Organiser, the default setting is enabled (ON).
Management Access
Each team page in the admin portal features a management access toggle. For association and club coaches, team managers, and assistant coaches, the default setting is OFF. When management access is enabled, these users can:
- Edit line-ups for upcoming games
- Edit line-ups, best players (if enabled) and player stats for pending games
- only view the finalised games information
- Download game sheets
For Team Organisers, the default setting is ON. When enabled, they can:
- Edit line-ups and download game sheets for upcoming games only
- Access view-only information for pending and finalized games
Club Access Settings
To allow club administrators and their team staff to enter scores and access both teams line-ups, the association must activate the "Allow Clubs to Enter Scores" option and set the Club Access Type to "Both Teams."
For all Club Team Managers, Club Coaches, Club Assistant Coaches and captains (when assigned) the default setting is OFF. If management access is enabled and clubs have the setting enabled to enter scores, on the participant portal, those with management access can:
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- Edit line-ups for upcoming games
- Edit line-ups, best players (if enabled), player stats, period and game scores for pending and finalised games for their own or both teams (depending on the setting) until the lock access period after game has commenced has expired
- Download game sheets
Participant Portal
For team staff members with management access enabled, once logged into their PlayHQ account you need to select your name in the top right corner and choose My Account. Once here, you will need to choose the My Teams tab.
After selecting the relevant team, you will be directed to the Fixture page, where you can also view Ladder and Squad options.
When the relevant game from the fixture is selected, a toggle will appear at the top of the page with a Public View and Manage options.
The Manage view will allows users with access to manage line-ups and statistics, depending on their permissions and the game's status. A padlock icon indicates whether editing access is open or closed.
Selecting Line-Ups
With management access, you can select your team's line-up by clicking the "+ Select Team" button.
A pop-up will display available players; use the "+" icon to add a player and the "–" icon to remove a player. If the settings allow, you will also be able to select the player positions before clicking "Next" to proceed.
Following this, options to select coaches and managers will appear. Once satisfied with your selections, click "Save." You may also select volunteers such as scorers and timers and click "Save" to continue.
Upcoming Games
For upcoming games, you can select line-ups and download game sheets.
In Progress Games
For games in progress, you can enter or amend line-ups, edit player stats for those in the line-up, and select or edit coach line-ups. Game sheets can be downloaded for your team only. This does not apply to Team Organisers.
Note: Games with active Live Scoring will have management access closed.
Pending Games
For pending games, you can enter or amend line-ups, edit player stats, and select or edit coaches' line-ups. Game sheets can be downloaded for your team only. This does not apply to Team Organisers.
Reports
Two reports help administrators identify who has been granted Management Access via the participant portal:
a) Competition Participants Report
Includes a column labeled "Management Access", where Yes indicates management access has been granted. For more information on generating this report, click here.
b)Team Entries Report
Includes a column labeled "team organiser mgt_access", where ON indicates that the setting is enabled for the Team Organiser. For more information on generating this report click here.