Inviting Clubs to Participate in a Competition Season

Link to Admin Portal

A key part of every competition are the participating clubs. An association administrator can invite clubs in the association run competition, a club can then action the invitation through a club administrator. Once a club accepts the invitation, they will be able to open participant registration and create teams for the season.

The first requirement is undertaken by the association administrator who has created a competition and season.

To start, select Competition Management located on the left-hand side in the main menu, select the appropriate Competition and Season tile, then choose the Registration tab and then the Club sub-tab. Once you are here select the ‘Set up’ button.

When you arrive at the Club Management Settings page, the association administrator will be able to choose clubs to invite to allow them to compete in their season or competition. This can be done by inviting clubs involved in a previous season or searching for and selecting clubs. The is no limit to the number of clubs that you can invite.

You will also be able to view a list of the Accepted clubs below this. A list of Declined clubs and Invited clubs yet to take action will also appear.

Select the various roles in which a participant can register, then select the ‘Update and Save button’.

When completing the required fields, refer to the description of each below.

Club team allocation dates - Select the Start and End dates that club administrators will be able to allocate their club teams to grades. These dates do not apply to the association administrator who is able to allocate any team at any time to a grade.

Registration fees - Any Membership/s that apply show here and cannot be removed.

Set association registration fees - Set the association' player registration fee. All players registering to clubs will be required to pay the fee set. Set $0.00 if no fee is being charged by the association.

Add your terms and conditions - Slide to be active to include the association's Terms & Conditions (if T&C's have been set at the organisation level). Participants registering using a club registration form will need to agree to the association T&C's. Use the slider to disable and not show you association T&C's.

Custom Fields - Custom Fields that have been created and which apply will be listed in this section.

Once the fields have been satisfactorily completed, select Save to send an invite to each of the selected clubs. Each club will subsequently receive an invite for to participate in the competition season. You can return at any time to update the settings.

Once saved, you will be returned to the main landing page for Club Management settings. Use the Manage button on the appropriate tile to make any changes.

How a club actions an invite

Once a club receives the invite, club administrators will need to select the Competition main menu link, and then the Invitations tab.

A blue notification will appear next to the Invitations tab when an invite has been received and yet to be actioned.

The Invitations page will show pending invites to be accepted or declined, as well as previously actioned invites. Use the Accept or Decline button to choose the appropriate action.

Once the invite is actioned, the club will be returned to the My Competitions tab. Select View to administrate functions relating to the corresponding season.