In order to allow participants to register directly to your club for a competition season, a registration form will need to be created. To complete this process you will need to ensure the organisation's payment details are configured.
To begin, select the appropriate season in which you would like to create the form, then select the Registration tab. Under the Forms sub-tab, choose the “Set up Form” button located beneath the Participant to Club section.
If the registration form has already been created, then select the “Manage” button to edit the form.
The registration period allows you to set a start and end date or time during which registration form will be active (open to be used for registration). If participants try to access the registration form outside of this time frame, they will not be able to register.
The Registration Fees section provides details of any applicable membership, such as the PlayHQ Association Fee (pictured in the example below). Registering players will be subject to membership rules. There may also be a state and national fee that will be charged to participants. A club cannot remove either of these fees.
When setting registration fees, a Player, Coach, and Team Manager can all be charged separate fees. The set fee should be $0.00 (if the registration will be free) or greater than $1.00 (if you wish to charge a registration fee).
Advanced registration fees can only be set for Players (i.e. not Coaches or Team Managers). A specific amount (and description that will appear to the participant) can be set for any given age range and gender. A date to calculate the age of the participant must also be set when using advanced fees. Fees can be set multiple times in this setting.
If the registering participant meets the criteria of an advanced fee, they will be charged the advanced fee instead of the standard fee. If they meet the criteria of multiple advanced fees, they are charged the cheapest corresponding fee.
Custom Fields (questions) that you have configured for this season will appear here. Pre-configured merchandise can also be added under the Products section. When listing a pre-configured merchandise, you can also mention the maximum quantity of the products available per registration.
Information added in the Overview section will be displayed on the overview page of the registration form. Please note that there is a 500-character limit for both the Pricing information and Additional information fields.
Slide the toggle button to its active state to enable your organisation's Terms and Conditions to be viewable on the registration form.
The Registration visibility allows the registration form to either be visible or hidden on the club's main public PlayHQ registration landing page. Changing this setting to "Hidden" won’t affect or remove the option for a participant to register, however, it will ensure that the public cannot view the registration link on the PlayHQ website.
Once the changes have been saved, the settings will be displayed in a preview tile, along with a unique registrations link. This can be shared with participants who would like to register directly with the club.
These settings can be edited at any time by selecting the Manage option.